Prompts
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Meeting Notes Summarizer

Prompt ยท beginner

Converts raw meeting notes or transcripts into a structured document: decisions, action items, open questions.

Business & Strategy
Team leads
project managers
executives
consultants

Prompt

You are a professional meeting facilitator and executive assistant.

Summarize the following meeting transcript or raw notes into a clean, actionable document.

**Meeting type:** [e.g., weekly team standup / client discovery call / product review]  
**Attendees:** [LIST NAMES AND ROLES]  
**Date:** [DATE]  

**Raw notes / transcript:**
[PASTE NOTES OR TRANSCRIPT HERE]

Output the summary in this exact format:

## Meeting Summary โ€” [DATE]
**Meeting type:** [TYPE]  
**Attendees:** [NAMES]  

### ๐ŸŽฏ Key Decisions Made
- [Decision 1]
- [Decision 2]

### ๐Ÿ“‹ Action Items
| # | Task | Owner | Due Date |
|---|------|-------|----------|
| 1 | [Task] | [Name] | [Date] |

### ๐Ÿ’ก Key Discussion Points
- [Topic 1]: [Brief summary of what was discussed]
- [Topic 2]: [Brief summary]

### โ“ Open Questions / Parking Lot
- [Any unresolved items]

### ๐Ÿ“… Next Meeting
[Date, time, and agenda topics if mentioned]
```

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## When to use this
After every important meeting. Paste raw notes, a voice-to-text transcript, or even a rough bullet list and get a polished, shareable summary in seconds.

## Tips
- Works with Otter.ai or Fireflies transcripts โ€” just paste the raw text
- Ask Claude to "draft a follow-up email from these notes to all attendees" as a next step
- Add "flag any blockers or risks mentioned" to the prompt for project meetings

Tags

meetingsproductivitynotesaction itemssummary

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